November 2013 General Meeting Recap

Thank you to everyone who came out to our General Meeting/Annual Election this evening!  The results of the election are as follows

Bylaws were approved unanimously.  One small change was proposed in Section 4.3 to remove "shall be extended to" and change it to "shall be extended to those who meet at least one of the following criteria".  See Bylaws at the end of this post.
All candidates were elected unanimously, they are as follows

Emily McMillan - Co-chair of the Clean Committee
JG McMillan - Secretary
Cheryl Henderson - Co-chair of the Education Committee
Tom Hawthorn - Co-chair of the Green Committee

Congratulations to everyone!

Additionally, the following important topics were discussed:

  • We will be holding a special election, most likely in January.  This election will definitely include Vice President, Treasurer, up to 15 At-large board members, and Co-chairs of Clean, Green, Education, Town Watch.  If you would like to run for any of these positions, and you live within our boundaries of 18th to 25th, Passyunk to Mifflin, please let us know in writing (you can email at

  • Our Holiday Party will be held at St Edmond's Church (21st & Snyder) on Wednesday Dec 11th.  The time has not been decided yet but it will be somewhere within the window of 6pm to 10pm.  It will be a potluck/byob (beer and wine only).  We will also be asking folks to bring non-perishable food items to donate to the Church's food pantry and will also be asking for a $25 suggested donation to help cover the costs.  IT'S GOING TO BE A GREAT NIGHT!

  • It looks like we will be changing our meeting place and time starting in January 2014.  New location will be St Edmond's Church (21st & Snyder) and they will be the 2nd Monday of every month from 6:30 to 7:30 pm in the Chapel (enter from the parking lot).

  • We received $500 from the Tire Roundup, which we will be using toward our Non-profit application!

  • We are organizing a Non-perishable food drive for St Edmond's Food Pantry between Thanksgiving and Christmas in hopes that it will continue to be sustainable beyond Christmas.  If anyone is interested in helping to organize this food drive, please let us know at  Currently non-perishable food items can be dropped off at the Rectory,  Monday thru Thursday 10am to 3pm. 

  • A goal for 2014 is to get committees in place with committee members.  We've had committee chairs for sometime now, but we need to get members for each committee.  Let us know if you are interested in joining any of our committees (Green, Clean, Outreach & Events, Education, Zoning, Town Watch)
Ratified Bylaws





Article I: Name

Section 1.1.  Name. The name of the organization shall be West Passyunk Neighbors Association (“WPNA”).



Article II: Boundaries

Section 2.1. Boundaries. The WPNA service area shall be bounded on the east by S. 18th Street, on the north by Mifflin Street, on the west by S. 25th Street, and on the south by Passyunk Avenue, within the boundaries of the City of Philadelphia (“Boundaries of WPNA”). WPNA’s service area shall include both sides of bounding streets.


Article III: Purpose

Section 3.1. Purpose. To benefit the community represented within its boundaries (see Sec. 2.1), WPNA shall:


(a) Serve as a neighborhood association addressing issues of importance to the community including but not exclusive to safety, health, education, cleaning, greening, beautifying, and cultivating a better quality of life.


(b) Provide a forum for communication and encourage neighborhood participation.


(c) Encourage neighborhood unity and community pride.


(d) Act in an advisory role regarding planning, implementation and assessment of community development issues and concerns.


(e) Serve as a resource for information related to the neighborhood.



Article IV: Membership

Section 4.1. Composition. There shall be two classes of membership: voting and non-voting.


Section 4.2. Voting Membership.  Voting members shall be entitled to one vote per election. Businesses and nonprofit organizations who are voting members may designate a proxy to cast one vote on their behalf.  Under no circumstances shall any voting member be allowed to cast more than one vote.


Section 4.3. Voting Membership Requirements. Voting membership shall be extended to those who meet at least one of the following criteria:


(a) individuals who have their primary residence within the Boundaries of WPNA;


(b) individuals who own real estate within the Boundaries of WPNA;


(c) businesses operated and/or headquartered within the Boundaries of WPNA;


(d) nonprofit organizations headquartered within the Boundaries of WPNA.


Section 4.4. Non-Voting Membership. Non-voting membership shall be extended to individuals residing outside of the Boundaries of WPNA (except as provided in Section 4.3).


Section 4.5. Non-Discrimination. No one shall be denied membership in WPNA on the basis of race, creed, disability, national origin, economic status, political affiliation, gender, or sexual orientation.


Section 4.6. Age Requirement. All members shall be at least 18 years old and shall register as a member of WPNA by attending any of our events and providing name, address and contact information.  No other restriction shall be placed on any member due to their age.



Article V: Dues

Section 5.1. Dues. There shall be no dues required for WPNA membership. WPNA may seek and accept other sources of income and contributions consistent with the stated purposes of the organization and other legal requirements.



Article VI: Amendments

Section 6.1. Modification. Changes to these Bylaws may be proposed by any full member of the organization. All proposed changes and amendments to the bylaws must be presented to the Board of Directors (“Board”) for approval. Once approved by two-thirds (⅔) of Board members, the Board shall, at a general meeting, present the changes to the general membership for ratification by majority vote of those voting members in attendance.



Article VII: Governance


            Section 7.1. Board of Directors. The Association shall be governed by a Board of Directors comprised of four officers, up to twelve (12) committee chairpersons, and up to 15 at-large members elected annually in accordance with the provisions of WPNA’s bylaws. The officers of the WPNA shall be a President, Vice-President, Secretary and Treasurer. All officers, committee chairs, and at-large members shall hold office until the close of the annual meeting at which their successors are elected.



Article VIII: Duties of Officers and Directors


Section 8.1, Duties of Officers,

A. President: The President shall act as the chief executive of the Association, presiding at meetings of the Association membership and of the Board of Directors; shall prepare and follow the agenda for the Association’s meetings; shall carry out the directives of the membership and of the Board; shall lead voting procedures; shall sign all official correspondence and official instruments on behalf of the association as its President; shall, with Treasurer, co-sign all checks making disbursements of Association funds as directed by the Board. The President shall represent the Association or appoint a delegate or delegates to represent the Association at meetings of other groups or organizations in the City of Philadelphia where such representation is deemed to be in the interest of this association. The President shall be ex-officio a member of all committees of the Association.


B. Vice-President: In the absence of the President, the Vice-President shall perform the duties of President; shall secure and confirm the time and location for each meeting of the Board of Directors and the Association; shall compile and distribute committee reports; shall maintain a list of standing committees and their members.


C. Secretary: The Secretary shall serve as secretary of the meetings of the Association membership and of the meetings of the Board of Directors, and shall keep a record of those meetings, including a record of all meeting attendees and outcomes of all votes in the journals maintained for such purposes; shall keep a long-term record of officers and their terms; shall track membership status and maintain contact information for all members; shall maintain WPNA’s bylaws, rules of order, and standing rules, including the amendments made to each; shall send out proper notification of all meetings; shall conduct all of WPNA’s correspondence; and shall act as co-signatory on all official documents when a co-signatory is required. In the absence of the President and Vice-President, the Secretary shall perform the duties of the President.


D. Treasurer: The Treasurer shall receive and account for all funds of the Association; shall deposit all Association monies in such bank as the Board shall approve and shall make disbursements from such monies as the Board of Directors shall instruct. All checks issued shall be signed by the Treasurer and the President. The secretary shall have signing authority in the absence of either. The Treasurer shall keep account books showing all receipts and expenditures and shall submit an account thereof to the Board and to the regular meetings of the Association membership and at such other times as may be requested by the Board. The Treasurer shall prepare a proposed annual budget for the Association, to be presented to the Association's membership at the regular annual meeting each year. The Treasurer shall prepare and submit all requests for outside funding. The Treasurer shall be responsible for obtaining and maintaining 501(c)3 nonprofit status for WPNA.


E. Additional duties: The officers of the Association shall perform such other duties and functions as may be requested by the Association or the Board.


Section 8.2, Duties of the Board of Directors, The general management and supervision of the Association's affairs shall be vested in its Board of Directors, which shall consist of four officers, up to twelve (12) Committee Chairpersons and up to 15 at-large members who are members in good standing of the Association elected to these positions at regular annual meetings of the Association's membership. The duties of the Board of Directors shall include policy direction and oversight and financial management of the Association between the general meetings.


Section 8.3, Meetings, The Board of Directors shall hold meetings at such intervals as may be deemed necessary but at least once every three months.



Article IX: Committees

The members of WPNA shall elect up to two (2) eligible voting members to chair the following standing committees:


a)    Clean

b)    Green

c)    Education

d)    Zoning

e)    Outreach & Events

f)     Town Watch


Committee Chairs shall oversee the following:


     Facilitating committee meetings at least once every three (3) months;

     Facilitating at least two (2) public events per year;

     Submitting accurate copies of standardized sign-in sheets to the Secretary following each meeting;

     Circulating monthly written committee updates to the board and general membership;

     Maintain a document enumerating the policies for committee membership and committee procedures, subject to a majority board approval;

     Create and manage subcommittees as necessary



Article X: Meetings

All business of WPNA shall be conducted at one of the four (4) forms of authorized meetings. The authorized meetings shall include: General Meetings, Board of Directors Meetings, Special Board Meetings and Committee Meetings.


Section 10.1, General Membership Meetings shall be held monthly, except in August.


Section 10.2, Board of Directors Meetings shall be held at least once every 3 months in accordance with a calendar approved each year, including the time and location of each meeting. All Board of Directors Meetings shall be open to any member, but no such member shall be entitled to address the Board or participate in the conduct of the meeting without consent of the Board. Board of Directors Meetings can also be held via telephone or electronic methods. Minutes shall include the names of all persons present.



Article XI: Quorum

Section 11.1, At all meetings of the Board, a majority of the Board members shall constitute a quorum. A majority of those Board members present at such meetings shall be necessary for the taking of any official action by the Board.


Section 11.2, A quorum at a General Meeting is the number in attendance at any publicized meeting.



Article XII: Elections

Section 12.1, Elections, The officers and committee chairpersons shall be elected by voting members of WPNA. Elections will be held at a regularly scheduled monthly meeting on a date TBD. All elections shall be determined by a relative majority vote. A voting member must be present in order to vote. Each voting member may cast one vote.


Section 12.2, Nominations, All interested candidates shall submit their names via e-mail or in writing to the secretary at least 30 days prior the scheduled election date. All nominees shall be active, voting members of WPNA.


Section 12.3, Election and Terms of Officers, The officers of the Board of Directors shall be a President, Vice-President, Secretary and Treasurer elected annually on alternating years by the Association membership. Elections for President and Treasurer will occur on even numbered years, while elections for Vice-President and Secretary will occur on odd numbered years. Terms of office shall be for two calendar years thereafter, or until the officer’s successor is elected. No individual may serve in the office of President or Vice-President for more than two consecutive terms. The tenure of any officer may be terminated by a two-thirds vote of the members in good standing comprising a quorum at any regular or special meeting thereof.


Section 12.4, Election and Terms of Committee Chairpersons, WPNA shall elect from its membership a total of six committee chairs (two chairs per committee), each of whom shall serve for a term of two years. Elections for Committee Chairs shall alternate such that one chair for each committee shall be elected each year.  Vacancies arising in Committee Chairpersons between annual meetings of the Association may be filled by a majority vote of the remaining members of the Board of Directors such that the new Committee Chair will serve until the end of the term. A Committee Chair elected by the Board to fill a vacancy shall be eligible to be elected subsequently by WPNA. The terms of the Chairpersons elected by WPNA shall begin upon their election at the regular annual meeting.


Section 12.5, Election and Terms of At-large Board Members,  WPNA shall elect from its membership a maximum of 15 at-large board members, each of whom shall serve for a term of two years. 



Article XIII: Disclosure

The following disclosures shall be required of all Board Members and Officers:


Upon learning of WPNA’s consideration of, or involvement in, an issue impacting upon, or having the potential to impact upon, the interests of a Board Member or officer in a manner or to a degree not common to the broader community, a Board Member or officer shall immediately disclose such facts to the Chairperson and to membership at the next General Meeting and shall offer to recuse himself or herself. Any conflict requiring such disclosure which involves the Chairperson shall be presented to membership prior to any Board or committee action relating to the matter.


Fiscal Year 2014


Date of adoption Nov 12th, 2013

Expulsion of members/board members